Who Has the Demo Car Today? Test Drives Without the Notebook at Reception

It was Friday at 3:40 p.m. A customer was standing in the showroom, wanting a test drive. The key had vanished from its hook, the demo car was “probably with a colleague,” and the last entry in the notebook was from Tuesday.

The salesperson called around while the customer waited, and the sale was delayed by logistics, not by the car. Sounded familiar?

Why a notebook and Excel don’t cut it in a dealership

• Nobody knows exactly where the car is or who has it right now. A demo over the weekend, a company car at a manager’s home?
• The condition at handover isn’t documented, so every scratch was “already there.”
• Returns and servicing are tracked by the manager’s memory. You get to the workshop when a warning light comes on.
• Every branch has its own rules, so the group has no overview.

What it looks like when every car has its own record

1. Assign the vehicle to an employee, a manager or a test drive.
2. Hand it over on a phone: QR code or license plate, ID and insurance, photos, signature.
3. Track location, mileage and utilization in real time through telematics.
4. Get reminders for returns and servicing, and see exceptions in your reports.

Now Friday again, 3:41 p.m.: the salesperson opens a phone, sees the demo car’s availability and location, and the customer is driving before the coffee gets cold.

A test drive is a handover to a stranger

Handing a vehicle over for a test drive requires instant verification.

Camasys captures the driver's ID, license, insurance, and signature paperlessly in seconds, saving everything directly to the vehicle's record with a full audit trail.

Start simple

1. pick three demo vehicles
2. hand them over in the system for one week
3. compare how much time you spent hunting for keys

One system for the whole dealership fleet

The same system also handles loaner vehicles linked to repair orders and paid rentals under your own brand. You don’t need three tools for three kinds of cars.

Want to see it in action? Book a demo at camasys.com/demo.