A car drops out at 7:40 a.m. What happens to its bookings?

Monday, 7:40 AM. A turn of the key, a sputter, then silence. The client is waiting. The car has more bookings waiting for it in the calendar. Pure panic starts.
Camasys ensures that if a vehicle unexpectedly goes out of service, the booking is automatically reassigned to another available car.

What manual juggling really costs

You hunt for a free car in the same class, rewrite the calendar and check the prep time. Every step is a chance for a typo – and the customer is waiting.

And when several bookings hang on that car, the dominoes keep falling all week.

How Camasys does it

Cars are assigned using rules for:

• Class – the customer gets the right vehicle category,
• Mileage – kilometres driven are taken into account,
• Location – where the car is and where the customer picks it up,
• Prep time – room between rentals for cleaning and checks.

The system also analyses vehicle demand and usage patterns, so the fleet works as hard as it should. When a car drops out, the planner shows gaps and conflicts at once and bookings move to another available vehicle.

You can also set conditions for when a customer learns that their order is ready.

Want to step in by hand? Drag and drop a booking on the timeline and filter by branch or class. The system handles the routine, the decision stays with you.

Bonus: an evenly worn fleet

Automatic selection gives you access to the newest, least-used cars.

It helps keep:

• the fleet evenly worn,
• cut maintenance costs,
• put customers in cars in top shape.

What it looks like in practice

AVIS Slovakia gets about 40% of its bookings through its own website. They land straight in the planner and are assigned to the right class or a specific car by rules.

RentCarNOW values the live overview of every vehicle: they plan with confidence, avoid conflicts and keep cars earning with less delay. In their words, serving a customer takes about 10 minutes, admin included.

Three questions to ask yourself today

• Can you see at a glance which bookings hang on a single car? In the planner, you can.
• Does your calendar leave time for prep between rentals? Prep-time rules account for it.
• Could a colleague handle a breakdown while you’re away? Camasys runs on desktop, tablet and mobile, and permissions are set by role or location.

Want to see it live?

Book a demo and watch the planner in action.