Where Is Your Data Stored in CAMASYS, and How Is It Protected for Both Operators and Customers?

In today’s mobility and car rental environment, data security is as important as fleet safety. Every reservation, contract, invoice, vehicle photo, and customer document is a valuable asset that must be stored safely and managed responsibly.

Rental companies often ask:
“Where is our data stored, and how does CAMASYS protect both the operator and the customer?”

CAMASYS is designed with modern, enterprise-grade security standards that safeguard operational information, personal data, and business intelligence at every step of the rental process.

Below is a clear explanation of how the system stores and protects your data.

1. Secure Cloud Infrastructure With Redundancy

CAMASYS operates on a high-availability cloud infrastructure, which means all business data is stored in:

• professionally managed, ISO-certified data centers
• environments with 24/7 monitoring
• GDPR-compliant EU-based storage (when required)
• redundant servers to prevent data loss

This ensures that your data is protected even during hardware failures, with automatic backups stored in separate secured environments.

2. Encryption Protects All Sensitive Information

CAMASYS uses multiple layers of encryption:

✔ Encryption at Rest

All stored data—documents, IDs, contracts, reservation files—is encrypted inside the database.

✔ Encryption in Transit

All communication between the system and users (web browser, tablet, mobile) is encrypted via HTTPS/TLS to prevent interception.

✔ Encrypted Backups

Backups are stored in encrypted form and isolated from live systems for maximum safety.

Result: Personal data and business data remain unreadable to unauthorized users—even if intercepted.

3. Full GDPR Compliance for Customer Protection

CAMSYS is built with privacy by design and privacy by default, meeting all GDPR requirements:

• data minimization
• controlled retention policies
• right to access, deletion, and portability
• explicit logging of all personal data interactions
• secure storage of identity documents and signatures
• clearly defined responsibility between operator and processor

This ensures customers’ personal data is always handled legally and transparently.

4. Role-Based Access Control (RBAC) Protects the Operator

Not everyone inside your company needs access to all information.
CAMASYS enforces role-based permissions, such as:

• front-desk agents
• delivery drivers
• managers
• accounting
• administrators

Each role only sees the data necessary for their work.
This prevents internal misuse and protects business confidentiality.

5. Detailed Audit Logs for Every Action

To protect both the operator and customer, CAMASYS logs every data action, including:

• who viewed or edited customer data
• who changed a contract or invoice
• who adjusted vehicle status or pricing
• when documents were accessed
• who downloaded or uploaded files

Logs cannot be deleted or manipulated.

Why it matters:
If something goes wrong, you can trace the exact cause in seconds.

6. Protection Against Unauthorized Access

CAMSYS includes multiple security layers to prevent unauthorized login:

• secure password enforcement
• optional two-factor authentication (2FA)
• session timeouts
• IP and device tracking
• automatic logout on suspicious activity

These measures ensure that even if credentials leak, misuse is extremely difficult.

7. Data Protection for Operators (Business Data)

CAMSYS also protects the operator’s sensitive business data, such as:

• pricing strategies
• utilization statistics
• revenue reports
• customer behavior analytics
• fleet performance metrics
• branch comparisons

This information is stored securely and protected from external access and internal misuse.

The platform ensures that only management-level users can view confidential business intelligence.

8. Real-Life Example

A rental company migrating to CAMASYS wanted to ensure that scanned IDs and customer documents were safe.
After adopting CAMASYS:

• documents were encrypted and accessible only to authorized staff
• every access was logged
• data retention rules automatically removed old files
• system alerts notified management about suspicious login attempts

The company passed its next compliance audit with zero remarks.

Conclusion

CAMSYS ensures that all operational and customer data is stored securely, encrypted, and fully protected.
With GDPR compliance, encrypted cloud infrastructure, role-based access, audit logs, and multi-layer security controls, the system protects:

• the operator’s business information
• the customer’s personal data
• the company’s reputation
• legal compliance obligations
• and the integrity of the entire rental process

Your data remains safe, traceable, and available whenever you need it — without compromising security or customer trust.