"Those were business kilometres." How to end company car mileage disputes

Month-end. The fleet manager is staring at a spreadsheet: one car has 4,200 new kilometres. The employee says it was all client meetings. The trip log was filled in afterwards, by pen.

Who's right? Without data, nobody knows.

Why mileage disputes cost so much

It's not just fuel. Every unclear kilometre means:

• hours of work checking and arguing,
• inaccurate costs for accounting,
• damaged trust between company and employee,
• and, when you rent out fleets, a dispute with your corporate client over billing.

How Camasys solves it

Telematics logs every trip automatically: start, stop, route and distance. Each trip is then marked as business or private.

In the self-service portal, the fleet manager sees mileage by employee, vehicle and period. No retyping from paper.

What about employee privacy?

This is the first question you'll always get. Privacy mode hides the exact GPS routes of private trips. The system still logs that the car was used, but nobody sees where the employee spent their Saturday exacly.

The company gets its numbers. The employee keeps their privacy. Both sides are happy.

[Add your own experience here: a privacy concern a client raised and how you answered it.]

The result

RentCarNow cut corporate mileage disputes by 37 %. Fewer disputes mean fewer emails, fewer calls and faster invoicing.

Who it's for

• Companies with their own fleet and company cars.
• Rental and leasing companies that rent cars to businesses long term.
• Fleet managers who are tired of playing detective.

Bottom line

A trip log doesn't have to be a notebook in the glovebox. It can be accurate, automatic and fair to both sides.

See the Camasys self-service portal in a demo.